Library Services

The services offered in the library include:

  • Circulation
  • Reference
  • Reprography


GCUC’s library has a large collection of books, periodicals, newspapers, manuscripts, CDs etc., all of which are available for lending to patrons and members of the GCUC community for specified time periods. The library also provides quiet areas for studying as well as facilities for accessing electronic resources and the Internet. Additionally, 

Policy on the Use of the Library

Central to its mission is to serve the university’s students, faculty, and staff as well as researchers and alumni. Members of the community are also welcome to use the library’s facilities under the determined policy governing them.

All library patrons are expected to comply with the library use policies. These policies have been adopted by the Library Committee to govern the day-to-day operating procedures of the library. Failure to comply with these policies may be grounds for removal from the University’s library system on a temporary or permanent basis.

In addition to generally applicable policies and regulations regarding the use of university facilities and property, the following policies have been adopted by the Library Committee to govern the day-to-day operating procedures of the library:


  • The library is open to all members of the University community. Service is not be denied or abridged because of religious, racial, social, economic, or political status; or because of emotional, or physical condition; age; or sexual orientation. For a patron/user to qualify to borrow materials, he/she must be registered and have a valid GCUC ID card.
  • Materials cannot be checked out until the ID card is issued.
  • Patrons other than GCUC students and staff will not be allowed to borrow materials. They may however use the library for reference services only.
  • All patrons are expected to carry their cards on them if they intend to check out items. An individual who ignores this expectation will be denied the privilege of checking out materials until he/she presents his/her card at the library.
  • The use of the library may be denied for due cause such as failure to return library materials or to pay penalties, destruction of library property, disturbance of other patrons, or any other illegal, disruptive, or objectionable conduct on library premises.

Patron Responsibilities and Conduct

  • It is a patron’s responsibility to maintain necessary and proper standards of behaviour in order to protect his/her individual rights and the rights and privileges of other patrons.
  • If a patron creates a public nuisance, that patron may be restricted from the Library and from the use of the library facilities. Those who are unwilling to leave or do not leave within a reasonable amount of time, after being instructed to do so by the staff, shall be subject to the rules and regulations of the library.

Loan Periods

  • A student may borrow two books at a time for two weeks.
  • Generally, reference books do not circulate. Upon special arrangement, some reference materials may be checked out overnight.
  • Books may be renewed once if there isn’t a waiting list for the title.
  • Periodicals do not circulate.
  • One week for cassettes, audio books, and compact discs.

The Librarian may establish the loan period for special collections or materials which are temporarily in great demand.


Renewal is when a borrowed item is checked out again on return to the library.

  • Renewal requests are accepted for most books on the open shelves
  • Renewals are granted unless the item has been recalled, is needed for reserves or has not been requested by another reader.
  • Overdue materials are not renewable.
  • Length of renewal depends upon the status of the borrower and type of material involved. This period is the same as the check out date.

Use of the Library

  • Bags etc are to be left at the security check point on entering the library.
  • Patrons are not to shelve books. All used materials should be left on the tables for the library staff to shelve.
  • Smoking is not permitted in the library
  • Food, drink and other consumables are not to be brought into the library or consumed there.

Study Space

  • Due to the limited study space in the library, study space cannot be reserved.
  • Books and personal belongings left unattended to are done at the risk of the owner.

Noise Policy
The library is committed to providing a welcoming environment that is conducive to study.

  • All library users must therefore refrain from making noise while using the library
  • The use of cell phones in the library is prohibited.

Theft, attempted theft and misappropriation of library materials

The university considers theft, misappropriation, mutilation, or tampering with library materials, equipment or property by any user to be a serious offence.

Theft and/or attempted theft, misappropriation or mutilation of library materials includes:

  • Unauthorized removal of materials from the library
  • Falsification of circulation records by willful use of a wrong ID card
  • Deliberate misplacement of library material
  • The mutilation of books, journals or other library materials
  • Tampering with library data, files or computer programmes

Removal of any material from the Library must therefore be properly authorized. All patrons leaving the Library must show at the exit point all books, periodicals in their possession and may be required to open for inspection any receptacle carried out of the Library.


Internet Use Policy

The GCUC Library provides access to the Internet as a means to enhance the information and learning opportunities for the members of the university community. The library committee has established the Internet use policy to ensure appropriate and effective use of this resource. Access to the Internet is available to all students. However, this service may be restricted at any time if usage is deemed not to be consistent with established guidelines.


The Internet is a decentralized, un-moderated global network. GCUC has no control over the content found there. The library will not censor access to material nor protect users from offensive information, and it is not responsible for the availability and accuracy of information found on the Internet. Also, the library cannot assure users that data or files downloaded by users are virus-free. The library is equally not responsible for damages to equipment or data on a user’s personal computer from the use of data downloaded from the library’s Internet service.

Channel of Complaint

Users with complaints about other users can talk to any of the Library Assistants. On the other hand, if the complaint is about any of the Assistants, or about the non-functioning of any of the library systems and services, it should be made to the Librarian.

Departing Procedures

All students are required to clear their library accounts with the Librarian before graduating or leaving the University College.


Contact Us


 P.O BOX KS 12775

The Registrar
 Tel: +233-2673-85354
 Tel: +233-5455-43589 / +233-50788-2827
[email protected] , [email protected]